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Xperienz Travel & Holidays

Guide to planing a trip

Travel Planning is time–consuming and overwhelming task. Traveling overseas with family & kids, will often leave you needing a vacation from your vacation.

It’s that time of the year when u start planning your long weekend getaways and summer breaks. The flight tickets are just the right price and your wallet have just recovered from the winter break.

“You don’t know how to plan a trip, your first time being the family travel agent !”

So you want to plan that perfect holiday, hassle free and chill, then this guide is for you. Follow the steps and pack your bags.

Step 1 – The Destination

Choosing a travel destination that caters to your interest and within budget is key. Weekend getaways, vacations are to have fun and relax, leaving worry at home.

How much time do you have?

Don’t waste too much time traveling to and from destinations, plan in accord.

Who you are traveling with?

Solo| Couple | Family

Destination choices will be affected by traveling companions, group discuss & ask for suggestions, interests and destination ideas.

What you want to experience?

Choose destinations that caters to experiences you enjoy.

Relaxation or adventure | Beaches or mountains | Summer or winter | Cities or countryside | Resorts or road trips | Festivals and culture | Shopping or food experience | Luxury, mid-range or budget

Ask yourself if you are a on the beach, over the mountain, in the club, in the jungle or by the pool. Select a destination that will keep you happy, entertained and help you unwind.

Keep an open mind and welcome new experiences. Sometimes you can be a little unsure and you will never know until you try it, you might actually have a blast.

When to Go?

Weather – know the high season and low season of the destination you plan to travel. Pro tip avoid peak season to get better deals and flight fares.

Step 2 – Book the flights

Flights are one of the biggest travel expenses, choosing the right flights will help reduce the burden.

Skyscanner can help you find millions of flights over thousand of miles, once you found your flight a travel agency or airlines can help you with your booking.

Other Credible flight search engines – Kayak, Google flights

Look for offers on airline sites and travel agency sites.

Step 3 – Accommodation

Choosing the best accommodation at the best price is key in keeping the travel expense low. Choose according to the span of your vacation, longer than weekend getaways families can look for service apartments.

They offer more benefits:

  • Access to kitchen
  • Separate bedrooms and a living room
  • Access to laundry room
  • Choice of 2 – 3-bedroom apartments (costs can be split between members when traveling in groups)
  • On a long stay the extra facilities can make the trip much more enjoyable, short stays hotels are the way to go. have over a million properties listed worldwide.

Popular accommodation options:

  • Hotels
  • Apartments
  • Resorts
  • Guesthouses
  • Hostels

Over the years Airbnb have become popular among the millennials and younger travelers. Listing in 180 countries you can boon from apartment blocks and town houses, or just a spare room.

Step 4- Getting Around

Transportation options for the destination.

Once u reach your destination you will need transportation to get around. Car rentals or pre-purchased transportation passes, are there trains, buses, taxi, Uber?

Places like japan, Sydney, Dubai, London you need passes to get on public transport. You can travel whole of Europe by train, research on travel options beforehand will save time and stress.

Rental Cars

Booking your rental cars online or with an agency beforehand will get you better deals and save you on time and stress after a long flight.

Step 5- Things to see and do

Make list of the must-visit tourist attractions and the best free things to do for the destination. Plan and research beforehand, when visiting popular destinations in peak season. Book for popular attractions well in advance, don’t just how up expecting to get in.

Research and organize your tickets and passes, many cities have city passes that can save you money on attractions.

Popular things travel’s do

  • Eat at famous restaurants (know your travel schedule and book in advance)
  • Broadway shows (research the shows and book in advance)
  • Balloon Rides, Adventure sports (research and look for reputed certified companies)
  • Visit Disney World (look for deals and book in advance)

Make a list of:

  • Free things to do
  • Parks & Play grounds
  • Walking and hiking routes
  • City Tours
  • Day trips

Resources – For ideas on things to do

  • Blogs / google
  • Pinterest
  • Tourism board websites
  • lonely planet- guides
  • YouTube reviews and travel vlogs
  • Trip advisor

Need help choosing a tour or activity?

Nasser air travel has a team of seasoned travel agents at your disposal, get in touch today.

Step 6 – Places to Eat & Drink

Nothing speaks better about a destination, and people than its food and drinks. People plan trips eating their way through a destination. Discover new foods, beverages, cafes and local delicacies, no trip is complete without the perfect meal.

Research popular eateries and food scene for the destination beforehand, know what to expect and prepare in accord.


Step 7 – Check your Passport

Overseas travel is a passport is a must have. If you don’t have passport yet, give yourself enough time to apply – at least 6 weeks before the departure date. And if you have a passport check its expiration date, most countries require passports which is valid for six months beyond your date of stay and enough empty pages for stamps/visas.


Step 8 – Know the Visa requirements

Get to know the visa entry requirements for your destination.

Each country and nationality will be different, don’t leave this for the last minute as it takes significant time organize.

Learn more about tourist visas for all countries and passport holders at – then double check with relevant embassy’s website.


Step 9- Get Immunizations

Overseas travels to high risk destinations in regards to health, it is important to get the right advice for any vaccinations before you travel.

Your safety and health are essential, and in some instances, you can’t travel unless you have proof of having been vaccinated.

Visit your health care professional and get your travel vaccines. Some vaccinations need to be started 6 to eight weeks before departure and require more than one.


Step 10 – Make copies of Important Documents

Companies can lose your booking reservations, no internet connectivity or your smartphone just died on you, nothing does a better job than good old printed copies.

For peace of mind make copies of all-important documents such as:

  • Passports
  • Visas
  • Flight tickets
  • Itineraries
  • Hotel reservations
  • Rental car reservations
  • Tour bookings
  • Drivers license
  • Credit Cards
  • Passport size photos
  • and anything else you booked for your trip

Print out copies and save your confirmation emails in a folder, if you’re traveling with a partner each should carry their own set of copies.

Step 11 – Phone & Internet access

Everyone travels with their smartphones and other gadgets that requires a connection to the internet.

  • Get unlocked phones so you can use local Sim cards of the travel destination.
  • Check in advance what documents are required to get a sim card
  • Research Data plans and Sim card situation for your travel destination
  • Check if your accommodation has a WIFI connection.
  • Check for cafes and eateries which provide free WIFI for customers.

Don’t forget to pack an international travel adaptor, so you can plug and charge your devices.


Step 12- Accessing Your Money

We all want to access our money easily and conveniently while traveling. The more we keep in our pockets, the more we have to spend on travel.

International transaction fees can be hefty when using credit cards and checking accounts cards internationally.

Know the exchange rates for your currency to that of the travel destination. Also, research on accepted currencies of the destination.

How to carry your money?

If this is your first overseas trip and you don’t know how to carry your money, one of our best travel tips is to have more than one option.

Use a combination of:

  • Debit Cards
  • Credit Cards
  • Travel Money Cards
  • Cash

Notify Your Bank

Before you depart, be sure to contact your bank and credit card companies to inform them that you will be traveling, where to and when. This is to stop them putting a freeze on your card if they see unusual transactions from overseas.


Step 13 – Purchase travel insurance

Anything can and sometimes will go wrong on your trip overseas, if it does and you are not insured, you can be up for a lot of money and inconvenience.

Don’t skip this important planning trip.

What happens if:

  • You need to cancel your trip unexpectedly
  • A hurricane damages your destination
  • There is a terrorist event
  • You get sick or injured on your trip
  • Your luggage is lost or stolen
  • You lose your passport

Travel insurance is designed to cover unexpected medical emergencies and events such as trip cancellation, your personal effects, lost, stolen or damaged luggage by an airline, and other related losses incurred while traveling.

Step 14 – Pack Smart

Do research on the destination and the season you will be arriving to your destination. Always pack the bare minimum, you can always buy it there.

Select versatile and comfortable fitting clothes and neutral colors that can be worn in multiple combinations.

Pro Tips

  1. Know the weather of the destination you are visiting.
  2. When flying take a change of clothe sin your carry on just in case your check in luggage doesn’t arrive with you.
  3. Know the activities you will be doing so pack appropriately
  4. Know the type of accommodation you will be staying in.

Step 15 – confirm flights & check in online

Always confirm your flights and flight times the day before your travel date. Do an online check-in to avoid running through the airport, when you arrive late to check-ins.


Enjoy the Trip!

That’s It you are now a trip planner.

Check out our destinations and deals. 

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